OEC Memos About COVID-19

Memos from OEC’s Commissioner

OEC’s Commissioner, Beth Bye, is issuing regular memos that provide essential guidance for child care providers. They cover updates to program policies, funding, resources, and more.

OEC has updated policy memos to ensure consistency and clarity in this ever-changing climate — you can see recent changes in the updates column. You can also download a complete rundown of memo updates (in both English and Spanish).

Note that updates made on November 3, 2020 do not include any new policy changes. They just ensure that earlier versions of memos are consistent with current policies.

DateTitleTopicUpdates
September 30, 2021OEC COVID-19 Memo #46: Updates to Background ChecksChanges to the background check process and using BCIS to check your roster
August 20, 2021 (revised October 12, 2021)OEC COVID-19 Memo #45 Vaccination Requirement

(Spanish)
Vaccine requirements for child care staff related to Executive Order 13GReplaces EO 13D with EC 13G; added link to IMPLEMENTATION
GUIDANCE FOR EXECUTIVE ORDER 13G; Added requirement for program
policy; Updated testing requirements; Provided detail on documents
needed in licensing inspections; Confirmed that all OEC staff must be
compliant to conduct inspections; Added requirement for signed
declaration; Added exemptions information
July 22, 2021Memo #44: Three Month Waiver of Tuberculin Test Requirement
(Spanish)
Three Month Waiver of Tuberculin Test Requirement
July 26, 2021
(revised September 1, 2021)
Memo #43: FY 22 Funding for School Readiness and Child Day CareDetails about new supports for families & programs and changes to funding structures for Child Day Care, School Readiness, and Smart Start during the COVID-19 recovery phase
Edit opening paragraph to remove references to summer 2021; removes reference to remote and hybrid learning; provide funding eligibility criteria for OEC funded SR, CDC and SS programs; add section on Operational Expense Supplement; CDC enrollment eligibility changes SFY22.
June 1, 2021Memo #42: FY 22 Funding for School Readiness, Child Day Care and Smart StartGuidance about changes in funding structures for programs as the state recovers from COVID-19
May 21, 2021Memo #41 – Update to Requirements and Guidance (English)
(Spanish)
Change in mask requirement for staff; expiration of memos 21 and 27
May 7, 2021Memo #40: Reduced Requirements and Expiration of Previous Memos

(Spanish)
Guidance about the sunsetting of requirements related to COVID-19 and expiration of memos 1, 2, 3, 5, 11, 12, 13, 16, 19, and 20
May 7, 2021
(revised May 26, 2021)
Memo #39This memo has been sunsetted.
April 30, 2021Memo #38 – Residential Camp Guidance and Removal of Group SizeGuidance for residential youth camps for the summer 2021 season
March 26, 2021
(revised June 2, 2021)
Memo #37 – Guidance for Vaccinated Individuals Working in Child Care, Youth Camps, Birth to Three and Home Visiting Programs Serving Children

(Spanish)
Guidance for child care, youth camp, Birth to Three and home visiting providers regarding precautions that are taken once individuals are fully vaccinatedAdded reference to Choosing Safer Activities

Updated adult masks required for indoors only
December 22, 2020
(revised March 15, 2021)
Memo #36: Child Care and Youth Camp Resource for Local Directors of HealthJoint memo from OEC and the State Department of Public Health to help local directors of health keep children, child care providers, and families safe and allow child care programs and camps to remain open
December 10, 2020

(revised June 24, 2021)
Memo #35: FY 21 Funding for School Readiness, Child Day Care and Smart Start Addition of new item in 2 regarding funding beginning March 2021; item 6, Priority district family fee replacement payment; and section ‘Additional Information for School Readiness Program’Updates regarding Supplemental Administrative Funds for Priority and Competitive School Readiness Districts
November 24, 2020Memo #34:
Requirements for State-Funded Programs Providing Remote Learning


Related document: OEC Remote Learning Guidance
Requirements for programs that receive School Readiness, Child Day Care, and/or Smart Start funding to provide remote learning
November 23, 2020Memo #33: COVID-19 Response Funds for Smart Start Funded ProgramsDetails about waiver of the limitation on funding for Smart Start child care programs related to COVID-19
November 23, 2020Memo #32: Children Who Attend Child Care Programs and Receive Support Services (English)

(Spanish)
Joint memo from OEC and the State Department of Education about coordinating services for children who attend child care programs and receive support services
October 7, 2020Memo #31: Waivers for School Readiness, Child Day Care, and Smart Start funded programsNotification of waivers of OEC policies related to the funding of School Readiness, Child Day Care, and Smart Start programs for the SFY 21 funding period

Note: This replaces Memo #8, issued March 20, 2020.
September 14, 2020
(revised May 27, 2021)
Memo #30 This memo has been sunsetted.
September 14, 2020
(revised May 18, 2021)
Memo #29: Group Size, Mask Requirements, and Ventilation (English)

(Spanish)

Related documents: OEC Sample Mask Wearing Policy #1 (English)
(Spanish)

OEC Sample Mask Wearing Policy #2 (English)
(Spanish)
Covers new requirements related to children wearing masks while in care and changes to group size Updated Executive Order date, added link to new SDE statement on mask wearing in schools, added reference to CDC guidance not superseding state or tribal guidance

Removed phase-in plan reference in mask policy

Added content regarding guides and resources.
August 6, 2020
(revised November 3, 2020)
Memo #28This memo has been sunsetted. Please see Memo #39 and Memo #41 for up to date information.
July 27, 2020Memo #27This memo has been sunsetted. Please see Memo #41 for up to date information.
July 7, 2020
(revised March 26, 2021)
Memo #26This memo has been sunsetted.
July 6, 2020
(revised November 3, 2020)
Memo #25This memo has been sunsetted.
July 6, 2020
(revised November 3, 2020)
Memo #24This memo has been sunsetted.
May 22, 2020
(revised January 7, 2021)
Memo #23This memo has been sunsetted.
May 8, 2020
(revised May 26, 2021)
Memo #22 This memo has been sunsetted.
April 27, 2020Memo #21This memo has been sunsetted. Please see Memo #41 for up to date information.
April 27, 2020Memo #20This memo has been sunsetted. Please see Memo #40 for up to date information.
April 24, 2020Memo #19This memo has been sunsetted. Please see Memo #40 for up to date information.
April 23, 2020
(revised March 16, 2021)
Memo #18
This memo has been sunsetted. Please see Memo #38, Memo #40 and Memo #41 for up to date information.
April 6, 2020
(revised February 23, 2021)
Memo #17: School Readiness Request for Proposal ModificationThis memo has been sunsetted.
April 1, 2020Memo #16This memo has been sunsetted. Please see Memo #40 for up to date information.
March 31, 2020
(Revised March 15, 2021)
Memo #15Note: Memo #15 has been sunsetted. Please see OEC memos:

Memo #29: Group Size, Mask Requirements, and Ventilation (English)
Memo #6 (Spanish)
March 29, 2020
(revised November 3, 2020)

Memo #14: Parent Fee Waiver and Extended GAP
Guidance for Birth to Three Early Intervention Service (EIS) Providers 

Waiving family cost participation fees

Extension of General Administration Payments (GAP)
March 26, 2020Memo #13This memo has been sunsetted. Please see Memo #40 for up to date information.

March 25, 2020
(revised June 5, 2020)


Memo #12This memo has been sunsetted. Please see Memo #40 for up to date information.
March 23, 2020
(revised November 3, 2020)
Memo #11
This memo has been sunsetted. Please see Memo #40 for up to date information.
March 23, 2020
(revised November 3, 2020)
Memo #10: Home Visiting: Virtual and Telehealth
Guidance for home visiting staff about shifting to virtual home visits and using video platforms
March 20, 2020Memo #9
Memo #9 has been sunsetted. Please see
Memo #27: Updates Concerning Background Checks
Memo #27 (English)
Memo #27 (Spanish)
March 20, 2020Memo #8Memo #8 has been sunsetted. Please see Memo #31: Waivers for School Readiness, Child Day Care, and Smart Start funded programs
March 16, 2020
(revised May 26, 2021)
Memo #7: This memo has been sunsetted.
March 16, 2020
(revised March 15, 2021)
Memo #6This memo has been sunsetted.This memo has been sunsetted.
March 16, 2020
(revised November 3, 2020)
Memo #5This memo has been sunsetted. Please see Memo #40 for up to date information.
March 13, 2020Memo #4This memo has been sunsetted. Please see Memo #41 for up to date information.
March 13, 2020Memo #3This memo has been sunsetted. Please see Memo #40 for up to date information.
March 11, 2020Memo #2This memo has been sunsetted. Please see Memo #40 for up to date information.
March 9, 2020
(Revised July 27, 2020)
Memo for Licensed Providers about COVID-19This memo has been sunsetted. Please see Memo #40 for up to date information.
February 28, 2020
(Revised June 3, 2020)
Novel Coronavirus MemoThis memo has been sunsetted. Please see Memo #40 for up to date information.

Last updated October 12, 2021