Forms and Resources for Child Care Centers and Group Child Care Homes

Forms and documents

Apply for a license

Complete the Initial License Application. Make sure to organize your licensing application and required documents.

Licensing forms and application attachments

• Adult Medical Statement
• Application for Under 3 Endorsement
• Authorization for Administration of Medication
• Complaint Procedure
• Consultant / Head Teacher Data Sheet
• Consultant Log (Sample)
• CPR Courses for Child Care Staff
• Fire Marshal Inspection Certificate
• First Aid Courses for Child Care
• Generic Approval for Childcare
• Health Consultation Log (Sample)
• Medication Administration Record
• Professional Development Record
• Records to Be Kept on Premises
• Sample Policies
• Property History Questionnaire for Environmental Risk  S.A.F.E.R
• Staff Work Schedule
• Use of Consultants and Sample Agreement Letters 
• Water Supply Info

For information on the Head Teacher approval process please visit the Early Childhood Professional Registry.

Change or update license

• Notify Licensing About Changes to Your Program (online form)
• Affidavit for Ownership
• Interim Plans for Head Teachers
• School Age Endorsement
• Night Care Endorsement

Inspection Forms

• Inspection Form (Sample)
• Corrective Action Plan and Resolving Disputed Violations
• Guide to the Child Care and Youth Camp Investigation Process

Record keeping

• Child Developmental Milestones(English) (Spanish)
• Records to Be Kept on Premises
• Record Retention
• Sample documents
  • Staff Records Checklist 
  • Miscellaneous Records Checklist
  • Parent/Director Authorization to Enroll Child Under 3
  • Professional Development Record
  • Emergency Plan

Child enrollment

• Child Enrollment and Emergency Medical Care Form
• Early Childhood Health Assessment Record (Birth to Age 5)
• Immunization Requirements Schedule
• Medical Exemption Certificate
• Health Assessment Record (School Age)
• Sample forms
  • Accident/Illness/Injury Report (Sample)
  • Child Records Checklist (Sample)

Consultant forms

• Sample forms
  • Consultant Log
  • Health Consultation Log
  • Use of Consultants and Sample Agreement Letters

First aid, CPR and Medication Administration

• Approved First Aid Courses for Child Care
• Authorization for Administration of Medication

• CPR Courses for Child Care Staff
• CPR and Lifeguard Requirements for Swimming or Wading Activities
• First Aid Kit Items List
• First Aid Training Memo
• Individual Plans of Care FAQs
• Parent Authorization for Administration of Non-Prescription Topical Medications (Spanish)
• Petition for Special Medication Authorization
• Sample forms
  • Diaper Cream Authorization Form
  • Individual Plan of Care (Spanish)
  • Medication Checklist
  • Medication Administration Record (MAR)
  • Written Approval for Administration of Medication Training Certificate for Child Care

Watch our Administration of Medications video for more information.

New staff and volunteers

• Guidelines for Non-Program Staff Volunteers
• Child Care Volunteers and Background Checks
• Sample documents
  • New Staff Orientation Checklist

Mandated reporting

For information about Mandated Reporter Training, visit the CT Department of Children and Families (DCF).

• Reporting Suspected Child Abuse or Neglect (DCF-136)

Technical assistance and support

• Checklist for Maintaining Regulatory Compliance(English) (Spanish)
• Complying with the ADA
• Early Childhood Consultation Partnership (ECCP)
• Technical Assistance Request Form

Health and safety resources

• Disease Reporting
• Disposing of Prescription Meds and OTC Products
• Reportable Disease List
• Green Cleaning in Child Care Settings
• Hand Sanitizer Fact Sheet
• How to Request an Immunization Record From CIRTS
• Integrated Pest Management for Child Care Facilities
• Managing Asthma in Child Care Facilities
• MRSA Fact Sheet
• Nutrition Standards(English) (Spanish)
• Protecting Children and Staff on Hot Weather Days

For information and resources concerning congenital cytomegalovirus, lead, bed bugs, and other related topics, please visit the CT Department of Public Health (DPH).

For information and resources for license exempt programs administered by public/private schools or municipalities that receive Care 4 Kids subsidy, visit Care 4 Kids.

Videos

Child care centers and group child care homes

Administration of medications