Publish Pages

The publishing workflow is not necessarily streamlined across teams, so check with your supervisor to find out the editing process.

Generally, department heads have editor rights (to publish) for pages, while team members have authoring rights (edit or delete pages). Your role is assigned in your profile account. 

Once you have finished editing or authoring a page, if you do not have Editor role (publishing rights), make sure to notify your supervisor so that they can check the revisions for publishing.

Publish or update a page

After editing or adding a new page, make sure to publish the page by clicking the “Publish” or “Update” button on the right side panel. 

Publish as public, private, or password-protected

In the “Status and Visibility” section on the right side panel, the options for publishing display: 

  • Public: Visible to everyone
  • Private: Only visible to site admins and editors
  • Password protected: You’ll choose a password and only those with the password can view the page

Choose the status that you want for the page and click “Update” or “Publish.”

Parent pages, page templates, and sidebar settings

Pages are part of a hierarchy on the website. This hierarchy is reflected in the top navigation menu and the drop down options (sub pages). The drop down options (when the top navigation menu item is clicked) can align with the sidebar menu that displays on each page. 

Note: Whenever a new page is created, you need to determine the hierarchy for the navigation top menu and sidebar to update them

Set page template, level, and sidebar menu

Set template: Any pages that are going to have side navigation should use the “Template Page 1” template. You can set the template type by clicking “Page Attributes” dropdown in the document settings window (right side panel). Example: 

Set page level: For main pages, choose the “(no parent)” in the dropdown menu. For a subpage, choosing the parent page from the dropdown menu. 

Set sidebar: Choose which sidebar menu needs to display on the page. You can enter a new sidebar name when you’re setting up the main page. Then — after you create the widget and menu — you’ll be able to select it from the dropdown when you’re working on the subpages.

Create and add a sidebar menu 

Next, you’ll need to create the navigation menu for the sidebar and add the sidebar widget to the page. 

  1. Click on Appearance > Menus in the left hand navigation menu. 
  2. Click the “create a new menu” hyperlink at the top of the page, give the menu a name, then hit the Create Menu button to the right. 
  3. Populate the menu buttons by checking the boxes under the Menu Items window on the left.
  4. Finally, navigate to the widgets page under the Appearance tab on the left hand side. 
  5. Select the Navigation widget and drag it over to the page that you want to add it to. You’ll then be able to change the navigation menu settings for section and menu style. 
  6. Don’t forget to save when you’re done!

Review revisions

To see the changes made on a page, go to Revisions in the right hand menu. Click revisions and you will be brought to a side by side view of the most recent changes. Red indicates the older version and green will indicate the recent changes. In order to reject the most recent changes, move the timeline wheel back one block and select Restore this revision.

Edit a page

To view all pages, click “Pages” from the left menu and click “All Pages” in the pop up. All of the pages will display with the title, author, date, and publication status. Click on the page title that you want to edit. 

While you’re logged into WordPress, you will also have the option of editing a page when you visit that page in your web browser (see screenshot below). Don’t worry — this toolbar at the top of the page is only visible to someone logged into WordPress.

Last updated August 10, 2022